Learn the different ways of adding any additional or deduction pay to employees!

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Recurring Other Payments

Easily add payments that are usually added or deducted every payroll run.

Profile Other Payments

Add OP directly to the employee profile

Applicable to use when adding a single or few OPs only

Use expiry date for payments that will end after a specific date. If supposed expiry date is in between start & end of cut off date, kindly put payroll cut-off date as expiry date to make sure payment will be added/deducted on the batch.

Importing Profile Other Payments

The option to bulk import is available when adding multiple OPs to a group of employees.

Step 1: Go to Settings> Import/Export> Profile Other Payments - and download the template

Step 2: Encode OP details - according to your needs

Make sure to use the correct Employee ID and Other payment types and remove excess spaces on the cell to avoid any upload errors.

Amount should be 2-decimal places only. 

Other Payment Name will serve as the title header of Other Payments on the Payroll register report. Capitalization or spacing can affect the title header.

Step 3: Import the file - and wait for a success notification to appear

If upload failed, checked your email to see which row/s causes the issue. You may amend the file & retry upload until file has been successfully uploaded.

You may also use Import function to amend details of already uploaded OPs. Just export the file & edit the details.

Group Other Payments

Use this to easily add the same OP type & amount to a group of employees.

Step 1: Go to Payroll> Group Other Payment - and add a new payment

Step 2: Add OP details - from OP name, OP type, group to receive payment, and the amount

You need to first create a group which includes all employees who'll receive the payment

Step 3: Save OP - to automatically include the payment on your next payroll run

One-time Other Payments

There are multiple ways to add or edit payments that are given on a specific batch only.

One-time Payslip Profile

Swiftly add a single OP directly on the payslip of employees.

Recommended to use when you're only adding a single or a couple of OPs only

Click view details to edit and add new one time OPs

Add Directly on Other Payment Page

Go to the Other Payment page to immediately add OPs by single adding or bulk import!

• Single Other Payment

Step 1: Click on Add Payment - and select the target employee to whom you want to add an OP

Step 2: Input required details - select the applicable OP Type, add OP Name, details, and amount

Add "-" if amount is intended to be a deduction.

Step 3: Click Add Payment - to successfully add OPs to the employee payslip

Don't forget to recalculate the batch to recompute the payslips

• Import One-time Other Payment

Step 1: Download the template - and select the target employee to whom you want to add an OP

Step 2:  Encode OP details - according to your needs

Make sure to use the correct Employee ID and Other payment types and remove excess spaces in the cell to avoid any upload errors.

Amount should be 2-decimal places only. 

Other Payment Name will serve as the title header of Other Payments on the Payroll register report. Capitalization or spacing can affect the title header.

Step 3: Import the file - and wait for a success notification to appear

If upload failed, checked your email to see which row/s causes the issue. You may amend the file & retry upload until file has been successfully uploaded.

You may also use Import function to amend details of already uploaded OPs. Just export the file & edit the details.

Automated Other Payments

Based on account/profile configuration, automated OPs will also appear on employee payslips and will be included in payroll calculation:

Custom Payroll Policies - automated rewards & penalties related to attendance.

Tax Gross-Up - a tax that will be borne by the employer on behalf of the employee

Expenses - approved reimbursements through the expense module

Loans - automated loan repayments through the benefits module