Learn the different ways of adding any additional or deduction pay to employees!
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Recurring Other Payments
Easily add payments that are usually added or deducted every payroll run.
Profile Other Payments
Add OP directly to the employee profile
Applicable to use when adding a single or few OPs only
Use expiry date for payments that will end after a specific date. If supposed expiry date is in between start & end of cut off date, kindly put payroll cut-off date as expiry date to make sure payment will be added/deducted on the batch.
Importing Profile Other Payments
The option to bulk import is available when adding multiple OPs to a group of employees.
Step 1: Go to Settings> Import/Export> Profile Other Payments - and download the template
Step 2: Encode OP details - according to your needs
Make sure to use the correct Employee ID and Other payment types and remove excess spaces on the cell to avoid any upload errors.
Amount should be 2-decimal places only.
Other Payment Name will serve as the title header of Other Payments on the Payroll register report. Capitalization or spacing can affect the title header.
Step 3: Import the file - and wait for a success notification to appear
If upload failed, checked your email to see which row/s causes the issue. You may amend the file & retry upload until file has been successfully uploaded.
You may also use Import function to amend details of already uploaded OPs. Just export the file & edit the details.
Group Other Payments
Use this to easily add the same OP type & amount to a group of employees.
Step 1: Go to Payroll> Group Other Payment - and add a new payment
Step 2: Add OP details - from OP name, OP type, group to receive payment, and the amount
You need to first create a group which includes all employees who'll receive the payment
Step 3: Save OP - to automatically include the payment on your next payroll run
One-time Other Payments
There are multiple ways to add or edit payments that are given on a specific batch only.
One-time Payslip Profile
Swiftly add a single OP directly on the payslip of employees.
Recommended to use when you're only adding a single or a couple of OPs only
Click view details to edit and add new one time OPs
Add Directly on Other Payment Page
Go to the Other Payment page to immediately add OPs by single adding or bulk import!
Single Other Payment
Step 1: Click on Add Payment - and select the target employee to whom you want to add an OP
Step 2: Input required details - select the applicable OP Type, add OP Name, details, and amount
Add "-" if amount is intended to be a deduction.
Step 3: Click Add Payment - to successfully add OPs to the employee payslip
Don't forget to recalculate the batch to recompute the payslips
Import One-time Other Payment
Step 1: Download the template - and select the target employee to whom you want to add an OP
Step 2: Encode OP details - according to your needs
Make sure to use the correct Employee ID and Other payment types and remove excess spaces in the cell to avoid any upload errors.
Amount should be 2-decimal places only.
Other Payment Name will serve as the title header of Other Payments on the Payroll register report. Capitalization or spacing can affect the title header.
Step 3: Import the file - and wait for a success notification to appear
If upload failed, checked your email to see which row/s causes the issue. You may amend the file & retry upload until file has been successfully uploaded.
You may also use Import function to amend details of already uploaded OPs. Just export the file & edit the details.
Automated Other Payments
Based on account/profile configuration, automated OPs will also appear on employee payslips and will be included in payroll calculation:
Custom Payroll Policies - automated rewards & penalties related to attendance.
Tax Gross-Up - a tax that will be borne by the employer on behalf of the employee
Expenses - approved reimbursements through the expense module
Loans - automated loan repayments through the benefits module
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