Establishing Working Activities

Attendance >Settings >Activities

Configure the various types of working activity that you provide to employees.

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Activity Type 

Working activities are typically Rostered, meaning that they are scheduled by a manager on the Calendar.

It is important to understand how an Activity must be generated in the app prior to setting up an Activity and rostering schedules.

Options

• Prevent overlaps - tick if you don't want plotted work activity to be changed
  
• Allow overtime window - if unticked, OT Window field will be blocked
• Schedule on Holidays - select which holiday class you wish to activate for "working on holiday". Otherwise if blank, holidays are automatically skipped
• Requires attachments - tick if you wish to require an attachment for proof of requests

You can only fill in either Notice Period or Past Filing Limit.

Wage Settings

• Wage Basis - Activities may be paid on a daily or hourly basis, based on basic wage or gross wage
• Wage Type - Define the activity as Basic Salary, Holiday Pay, Overtime Pay, Hazard Pay, Night Shift Pay, or Leave Pay; this is used for certain tax reporting requirements and detailed payroll reporting
• Wage Paid - Set as "Wage Rate" to be a percentage of the selected Wage Basis, or choose a Fixed Rate or Range of rates to applied
• Auto-pay excess hours - Activity will be automatically paid for hours worked in excess of scheduled hours

Tardy Settings 

• Deduct Tardy

           Tick - Tardy Grace will be included in tardy hours

           Untick - Tardy time in excess of Tardy Grace will be deducted

• Deduct Wage

           Tick - Tardy hours will be automatically deducted from wages

• Tardy Rounding - If Tardy Grace is exceeded, the tardiness will be rounded up to the nearest time increment
• Tardy Grace - Grace period whereby employees will not be considered tardy

Overtime Window

A single working event may be specified with a regular working schedule plus an additional overtime schedule (Overtime Window).   

The settings here will determine on how overtime will be paid. Ensure that you tick the above option to "Allow overtime window".

Holiday Pay

Enables additional Wage Rate to be automatically paid if the activity was completed on a holiday or rest day.

• Work On - Lists various types of situations whereby additional payment may be required
• Wage Type - Fixed as "Overtime Pay" for wages to be added on top of regular wages, or "Holiday Pay" for types where regular wages are replaced by the higher wage.
• Wage Rate % - Pay rate will be multiplied by the rate defined here

Set 100% Wage Rate if do not apply any additional pay for holiday

Night Differential

Automates payment of a higher rate if work is completed during specific hours of the day.

If the box is tick:

• Night Differential Rate - The percentage of wage rate to be applied to night differential hours worked.
• Night Differential Times - Start and end time where night differential shall apply.

IMPORTANT REMINDERS

Activity types can be added, deleted or revised anytime but:
If DELETED, it will not only be unavailable in the future but it will also be deleted in PAST activity logs
If EDITED, changes will only apply toward "open" payrolls. Activities part of "closed" payroll batches (i.e.past activities) will not affect payroll computations because the batch is closed.